# Rates and monthly billing — AI City Technologies Source: https://aicity.am/features/en/finance Language: en Availability depends on the user’s role, enabled building services and compatible equipment. ## Rates and monthly billing https://aicity.am/features/en/finance From setting a rate to closing the month, manage the full billing cycle in one workspace. ### Flexible rates https://aicity.am/features/en/finance#finance-1 Set each service’s charge as a fixed fee, a rate per unit of floor area or a consumption-based amount. When a rate changes, its effective date determines which rate applies to each part of the month. #### Fixed fees, floor-area rates or consumption charges https://aicity.am/features/en/finance#finance-1-detail-1 Choose the appropriate basis: a fixed amount, a rate per square metre or a charge for actual consumption. #### Separate rates for different services and properties https://aicity.am/features/en/finance#finance-1-detail-2 Assign separate rates to services and properties so each unit’s charges reflect its own conditions. #### Effective dates and rate history https://aicity.am/features/en/finance#finance-1-detail-3 Set the new rate’s effective date and later check which price applied during a particular period. #### Day-based calculation when a rate changes during the month https://aicity.am/features/en/finance#finance-1-detail-4 When a rate changes mid-month, the charge is split between the days covered by the old and new prices. ### Preview before posting https://aicity.am/features/en/finance#finance-2 Accountants review proposed charges by payer and service before confirming them. The preview highlights missing readings and unusual values; previously missed months can be calculated separately, with a history of confirmed billing runs. #### Review each payer’s charges before approval https://aicity.am/features/en/finance#finance-2-detail-1 Open the billing preview and check each payer’s amounts before confirming the month’s charges. #### Missing readings and unusual values highlighted https://aicity.am/features/en/finance#finance-2-detail-2 Preview flags help locate a missing reading or unusual value for review before a charge is posted. #### Calculate previously missed months https://aicity.am/features/en/finance#finance-2-detail-3 Select a previously unbilled month and prepare its charges to fill the gap in the records. #### Keep a history of confirmed billing runs https://aicity.am/features/en/finance#finance-2-detail-4 Revisit confirmed billing runs to check how the amounts for a particular month were calculated. ### Owner and renter payment responsibilities https://aicity.am/features/en/finance#finance-3 When a property is sold or rented out, records distinguish who is responsible for each service and period. Charges for the developer’s unsold units and amounts belonging to different service providers can also be tracked separately. #### Distinguish owner and renter obligations https://aicity.am/features/en/finance#finance-3-detail-1 Separate owner and renter charges so responsibility for each service is clear. #### Split records by ownership-change dates https://aicity.am/features/en/finance#finance-3-detail-2 Record the ownership-change date to distinguish the accounting periods of the previous and new owners. #### Track the developer’s charges for unsold properties https://aicity.am/features/en/finance#finance-3-detail-3 Track charges for unsold units under the developer’s records, separately from charges for sold properties. #### Keep association and other service-provider amounts separate https://aicity.am/features/en/finance#finance-3-detail-4 See which recorded amounts belong to the association and which belong to another service provider. ### Corrections and month-end control https://aicity.am/features/en/finance#finance-4 Correct an incorrect reading or charge while retaining the reason, author and change history. Once a reviewed month is closed, changes to that period follow a reopening request approved by the responsible person. #### Correct a charge or reading while preserving its history https://aicity.am/features/en/finance#finance-4-detail-1 Correct an identified error while retaining a record of the original entry and the subsequent change. #### Close approved accounting periods https://aicity.am/features/en/finance#finance-4-detail-2 Close the month after review to mark that period’s accounting as completed and controlled. #### Request and approve reopening https://aicity.am/features/en/finance#finance-4-detail-3 When a closed month needs correction, submit a reopening request for the responsible person to review and approve. #### Record who made a change and why https://aicity.am/features/en/finance#finance-4-detail-4 Use the history to establish who made a correction and why, beyond simply seeing the final amount. ### Balance breakdown and statements https://aicity.am/features/en/finance#finance-5 Trace a property’s balance to the charges, payments, overpayments and corrections behind it. Download a statement or report for a chosen property, service and period to explain the figures to a resident or review the accounts. #### The charges and payments behind each balance https://aicity.am/features/en/finance#finance-5-detail-1 Expand a balance into its individual entries to understand how debt or an overpayment arose. #### Statements by property, service and period https://aicity.am/features/en/finance#finance-5-detail-2 Select the property, service and dates to view financial movements within that specific scope. #### Debt, overpayments and corrections in one history https://aicity.am/features/en/finance#finance-5-detail-3 Compare debt, remaining overpayments and corrections in one history to explain the overall balance. #### Downloadable reports https://aicity.am/features/en/finance#finance-5-detail-4 Download an available report to share with a resident or accountant or attach to supporting work records. ### A prepared start to accounting https://aicity.am/features/en/finance#finance-launch Start a new building’s accounting from a defined date after checking owners and payment recipients. Missing setup is visible before finances are activated. #### Accounting start date https://aicity.am/features/en/finance#finance-launch-detail-1 Set the date from which the platform should record building obligations, giving the transition a clear starting point. #### Property and owner readiness https://aicity.am/features/en/finance#finance-launch-detail-2 Identify properties whose owner or required accounting details still need clarification before launch. #### Payment-recipient checks https://aicity.am/features/en/finance#finance-launch-detail-3 Check that service amounts belong to the correct recipient and resolve missing bank setup in advance. #### Confirmed activation https://aicity.am/features/en/finance#finance-launch-detail-4 An authorised person explicitly confirms the start of financial accounting after reviewing the checks. ### Scheduled monthly billing https://aicity.am/features/en/finance#finance-schedule Schedule recurring billing and monitor it by building and month. See what has been calculated and which items still need attention. #### Automatic billing schedule https://aicity.am/features/en/finance#finance-schedule-detail-1 An authorised manager configures recurring billing for buildings where it is enabled. #### Billing across several buildings https://aicity.am/features/en/finance#finance-schedule-detail-2 With the appropriate permission, run billing for several buildings while retaining each building’s separate results. #### Late charges and grace periods https://aicity.am/features/en/finance#finance-schedule-detail-3 For overdue debt, billing can apply the building’s configured late-charge rate and grace period. #### Monthly completeness and next steps https://aicity.am/features/en/finance#finance-schedule-detail-4 Review missing readings, skipped or reversed charges, then open the relevant screen to complete the work. ### Financial changes after review https://aicity.am/features/en/finance#finance-approvals Submit a billing correction for responsible-person approval. The proposed change, decision and connection to previous records remain visible. #### A proposal awaiting approval https://aicity.am/features/en/finance#finance-approvals-detail-1 For supported financial operations, prepare a proposal so the approver can inspect the change before it is applied. #### Approve, reject or withdraw https://aicity.am/features/en/finance#finance-approvals-detail-2 The authorised reviewer approves or rejects the proposal; its author can withdraw it at a permitted stage. #### Preview a billing reversal https://aicity.am/features/en/finance#finance-approvals-detail-3 Before reversing a billing run, review the entries and amounts that would change. #### Restore a reversed entry https://aicity.am/features/en/finance#finance-approvals-detail-4 Where permitted, restore a reversed accounting entry while preserving the history of both actions.