# From a proposal to voting and result reports — AI City Technologies Source: https://aicity.am/features/en/voting Language: en Availability depends on the user’s role, enabled building services and compatible equipment. ## From a proposal to voting and result reports https://aicity.am/features/en/voting A clear path from a proposal to participation and results. ### Propose a vote from chat https://aicity.am/features/en/voting#voting-1 Prepare a voting draft from a discussion with a clear question and answer options. A proposal accepted through support or the required review creates a poll that then follows its own formal stages. #### Draft a poll from the discussion topic https://aicity.am/features/en/voting#voting-1-detail-1 Frame a discussion topic as a voting proposal with a clear matter to decide. #### Edit the question and answer options https://aicity.am/features/en/voting#voting-1-detail-2 Review the question and options before proceeding so participants understand the choice consistently. #### Gather participant support https://aicity.am/features/en/voting#voting-1-detail-3 Participants can support the proposal so it can proceed through the required review process. #### Review when the process requires it https://aicity.am/features/en/voting#voting-1-detail-4 A proposal requiring administrator review can be approved or rejected in the relevant queue when that stage applies. #### Move an approved proposal into the formal voting process https://aicity.am/features/en/voting#voting-1-detail-5 An approved proposal proceeds into formal voting preparation, following the required approvals and rules. ### Organise meetings and votes https://aicity.am/features/en/voting#voting-2 Organizers set the question, answer options, eligible owners and participation period. The material follows chair or board review where the procedure requires it, with current and completed votes retained in a list. #### Set a question, options and participation window https://aicity.am/features/en/voting#voting-2-detail-1 Define the question, answer options and participation deadline when preparing the vote. #### Chair or board review stages as required https://aicity.am/features/en/voting#voting-2-detail-2 Where the procedure requires it, voting material is sent for chair or board review. #### Define eligible participating owners https://aicity.am/features/en/voting#voting-2-detail-3 Define which owners are eligible to participate according to the matter and applicable procedure. #### Voting reminders https://aicity.am/features/en/voting#voting-2-detail-4 Remind eligible participants about an active vote so they do not miss the opportunity to take part. #### View ongoing and completed votes https://aicity.am/features/en/voting#voting-2-detail-5 Find active votes to participate and completed votes to review previous questions and outcomes. ### Record each participant’s choice https://aicity.am/features/en/voting#voting-3 Eligible owners vote in the app and confirm their choice and the required signature. Participation and results follow the defined rules, including quorum calculation and result visibility, while retaining the decision history. #### Owners vote from the app https://aicity.am/features/en/voting#voting-3-detail-1 An eligible owner opens the question in the app and selects an answer to record participation. #### Store the participant-approved signature https://aicity.am/features/en/voting#voting-3-detail-2 The signature confirmed during voting is retained with the participation record. #### Calculate quorum using configured rules https://aicity.am/features/en/voting#voting-3-detail-3 Participation is assessed against the defined quorum rules to show whether the required threshold is met. #### Reveal results according to the voting rules https://aicity.am/features/en/voting#voting-3-detail-4 Results are shown at the time and to the extent permitted by that vote’s rules. #### Keep participation and decision records https://aicity.am/features/en/voting#voting-3-detail-5 Participation and decision records remain available after completion for later reference. ### Results ready to share https://aicity.am/features/en/voting#voting-4 Summarize votes and participation and export them to PDF or Excel for review and presentation. The decision’s status depends on applicable rules and the procedure followed; the report presents the recorded participation and outcome. #### A summary of votes and participation https://aicity.am/features/en/voting#voting-4-detail-1 Review the recorded votes and participation together when presenting the result. #### Export-ready reports in PDF and Excel https://aicity.am/features/en/voting#voting-4-detail-2 Download the results as a document or spreadsheet for review and presentation. #### Retained records for the responsible person to review https://aicity.am/features/en/voting#voting-4-detail-3 Recorded material is retained so authorized staff can check the voting process and its data. #### A decision’s status depends on applicable rules and the procedure followed https://aicity.am/features/en/voting#voting-4-detail-4 The responsible person assesses the decision’s status under the relevant rules and verifies the required procedure. ### How a discussion proposal gains support https://aicity.am/features/en/voting#voting-discussion-support A request or voting proposal from a discussion has a separate support stage. It establishes participant support before creating a service request or formal poll. #### Select active participants https://aicity.am/features/en/voting#voting-discussion-support-detail-1 The support group is selected from the most active participants over the last seven days and the author, and is fixed when the proposal is created. #### Support or oppose https://aicity.am/features/en/voting#voting-discussion-support-detail-2 Selected participants can support or oppose the proposal, which requires the defined majority to pass. #### A twenty-four-hour window https://aicity.am/features/en/voting#voting-discussion-support-detail-3 An open support proposal has a one-day time limit so the decision does not remain unresolved indefinitely. #### Review when only the author participates https://aicity.am/features/en/voting#voting-discussion-support-detail-4 If the author is the only participant, the proposal goes to an administrator for review rather than self-approval. #### Author cancellation and one open proposal https://aicity.am/features/en/voting#voting-discussion-support-detail-5 The author can cancel at a permitted stage; the discussion’s current proposal is kept separate to avoid duplicate workflows. #### Link to the result and recover unfinished execution https://aicity.am/features/en/voting#voting-discussion-support-detail-6 An accepted proposal links to the resulting request or poll; unfinished creation remains visible for a controlled retry. ### Formal voting stages and materials https://aicity.am/features/en/voting#voting-formal-stages Formal voting has its own participants, approval stages and recorded outcome. Supporting a discussion proposal does not replace an owner’s formal participation. #### Documents attached to a vote https://aicity.am/features/en/voting#voting-formal-stages-detail-1 Attach the materials under consideration so participants can review them before deciding. #### Chair and board review https://aicity.am/features/en/voting#voting-formal-stages-detail-2 Under the defined process, a proposal can pass through a chair’s decision or separate board review and voting. #### Explicit owner consent https://aicity.am/features/en/voting#voting-formal-stages-detail-3 An owner’s vote uses the saved signature and explicit consent for that particular choice. #### Close on the deadline or full participation https://aicity.am/features/en/voting#voting-formal-stages-detail-4 Voting can close at its deadline or after all eligible participants have voted, according to the process rules. #### Record the final result https://aicity.am/features/en/voting#voting-formal-stages-detail-5 When voting closes, its final result is retained for later review and export.