Set each service’s charge as a fixed fee, a rate per unit of floor area or a consumption-based amount. When a rate changes, its effective date determines which rate applies to each part of the month.
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Fixed fees, floor-area rates or consumption charges
Choose the appropriate basis: a fixed amount, a rate per square metre or a charge for actual consumption.
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Separate rates for different services and properties
Assign separate rates to services and properties so each unit’s charges reflect its own conditions.
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Effective dates and rate history
Set the new rate’s effective date and later check which price applied during a particular period.
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Day-based calculation when a rate changes during the month
When a rate changes mid-month, the charge is split between the days covered by the old and new prices.
Accountants review proposed charges by payer and service before confirming them. The preview highlights missing readings and unusual values; previously missed months can be calculated separately, with a history of confirmed billing runs.
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Review each payer’s charges before approval
Open the billing preview and check each payer’s amounts before confirming the month’s charges.
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Missing readings and unusual values highlighted
Preview flags help locate a missing reading or unusual value for review before a charge is posted.
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Calculate previously missed months
Select a previously unbilled month and prepare its charges to fill the gap in the records.
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Keep a history of confirmed billing runs
Revisit confirmed billing runs to check how the amounts for a particular month were calculated.
When a property is sold or rented out, records distinguish who is responsible for each service and period. Charges for the developer’s unsold units and amounts belonging to different service providers can also be tracked separately.
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Distinguish owner and renter obligations
Separate owner and renter charges so responsibility for each service is clear.
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Split records by ownership-change dates
Record the ownership-change date to distinguish the accounting periods of the previous and new owners.
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Track the developer’s charges for unsold properties
Track charges for unsold units under the developer’s records, separately from charges for sold properties.
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Keep association and other service-provider amounts separate
See which recorded amounts belong to the association and which belong to another service provider.
Correct an incorrect reading or charge while retaining the reason, author and change history. Once a reviewed month is closed, changes to that period follow a reopening request approved by the responsible person.
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Correct a charge or reading while preserving its history
Correct an identified error while retaining a record of the original entry and the subsequent change.
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Close approved accounting periods
Close the month after review to mark that period’s accounting as completed and controlled.
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Request and approve reopening
When a closed month needs correction, submit a reopening request for the responsible person to review and approve.
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Record who made a change and why
Use the history to establish who made a correction and why, beyond simply seeing the final amount.
Trace a property’s balance to the charges, payments, overpayments and corrections behind it. Download a statement or report for a chosen property, service and period to explain the figures to a resident or review the accounts.
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The charges and payments behind each balance
Expand a balance into its individual entries to understand how debt or an overpayment arose.
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Statements by property, service and period
Select the property, service and dates to view financial movements within that specific scope.
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Debt, overpayments and corrections in one history
Compare debt, remaining overpayments and corrections in one history to explain the overall balance.
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Downloadable reports
Download an available report to share with a resident or accountant or attach to supporting work records.
Start a new building’s accounting from a defined date after checking owners and payment recipients. Missing setup is visible before finances are activated.
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Accounting start date
Set the date from which the platform should record building obligations, giving the transition a clear starting point.
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Property and owner readiness
Identify properties whose owner or required accounting details still need clarification before launch.
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Payment-recipient checks
Check that service amounts belong to the correct recipient and resolve missing bank setup in advance.
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Confirmed activation
An authorised person explicitly confirms the start of financial accounting after reviewing the checks.
Schedule recurring billing and monitor it by building and month. See what has been calculated and which items still need attention.
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Automatic billing schedule
An authorised manager configures recurring billing for buildings where it is enabled.
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Billing across several buildings
With the appropriate permission, run billing for several buildings while retaining each building’s separate results.
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Late charges and grace periods
For overdue debt, billing can apply the building’s configured late-charge rate and grace period.
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Monthly completeness and next steps
Review missing readings, skipped or reversed charges, then open the relevant screen to complete the work.
Submit a billing correction for responsible-person approval. The proposed change, decision and connection to previous records remain visible.
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A proposal awaiting approval
For supported financial operations, prepare a proposal so the approver can inspect the change before it is applied.
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Approve, reject or withdraw
The authorised reviewer approves or rejects the proposal; its author can withdraw it at a permitted stage.
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Preview a billing reversal
Before reversing a billing run, review the entries and amounts that would change.
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Restore a reversed entry
Where permitted, restore a reversed accounting entry while preserving the history of both actions.
Availability depends on your role, the building’s enabled services and installed equipment. We will help choose the right combination for your building.
START WITH WHAT MATTERS
A few questions to get acquainted.
Clear answers before your first demo.
What is AI City Technologies?
AI City Technologies is a building and association management platform created in Armenia. It brings together billing, payments, resident services, community communication, smart access and the Arega AI assistant. Management teams and residents use one system, each with the tools available to their role.
Arega helps residents understand charges, prepare a request draft from a photo and find the right service. It helps teams summarise discussions, draft replies and announcements, and work with accessible records. Actions such as submitting a request follow the required confirmation steps.
Yes. Household members, renters and short-stay guests can have access tied to the relevant property, period and permissions. Available guest-entry options depend on the building’s enabled services and equipment.
With compatible equipment and an access entitlement, a phone uses Bluetooth Low Energy, or BLE, as an entry key. Door availability and entry history can be managed in the platform. Entry without a network requires the dedicated mode to be enabled and a valid local entitlement.
Are there dedicated tools for accountants and lawyers?
Yes. Accountants can work with billing, payments, bank reconciliation, budgets and reports. Lawyers have tools for assigned debt cases, documents and case progress. Access is defined by role and organisation.
How do we choose the right setup for our building?
Start with the topics that matter to you and request a demo. We will discuss your building’s records, team workflows, resident needs and equipment. Services, implementation scope and pricing are defined in a tailored proposal and contract.
