Income and expense plans by category
Allocate expected income and spending by category to prepare the building’s financial plan.
Income, expenses and budget management
Plan, record and compare without piecing the picture together from separate spreadsheets.
01
Plan the budget
Plan the building’s income and expenses by category, then compare the plan with actual amounts. Monthly and annual views and charts show collections, spending and where actual figures differ from the budget.
Compare planned and actual amounts
Compare planned and actual amounts in the same view to identify differences from the budget.
Monthly and annual views
Change the reporting period to understand both the current month and the overall year.
Collection and budget trend charts
Use charts to follow collection and budget trends alongside individual figures.
02
Document every expense
Record each expense’s purpose, date, amount and recipient, with its receipt or supporting document attached. Cash and bank movements appear in the records, while the edit and approval history explains how the expense was entered.
Expense category, date, amount and recipient
Record the essential expense details so its purpose, date and recipient remain clear later.
Attach receipts and supporting documents
Keep supporting documents with the expense entry so they are easy to find during later review.
Record cash and bank movements
Record both cash and bank movements to maintain a complete view of spending.
Keep edit and approval history
Review how an expense was edited and when it was approved if questions arise later.
03
Payroll and recurring costs
Teams can maintain payroll records and plan recurring expenses, grouped by purpose. Export data for a chosen period to review regular costs and prepare reports.
Track staff payroll
Maintain staff payroll records together to track the building’s related expenses.
Plan recurring expenses
Plan recurring costs in advance so they are included in the relevant period’s budget.
Group costs by purpose
Group related expenses under the same category to see how much is spent on each area.
Export reports for a selected period
Download a report for the selected period to discuss, compare or retain with accounting records.
04
AI support for accounting
From a receipt photo, Arega helps prepare expense details and suggests a category. It can also help match a bank entry to a budget item; an accountant checks and records the final information.
Extract draft details from a photographed receipt
Start preparing an expense from the receipt photo, then compare the extracted details with the original.
Suggest an expense category
Use the suggested expense category as a starting point and select the appropriate classification.
Help match a bank entry to the budget
A matching suggestion helps identify which budget category a bank transaction may belong to.
Record only after a responsible person reviews it
The responsible person reviews the prepared information before it is entered into the records.
05
Organised expense categories
Build a clear expense structure for your organisation with groups and subcategories. Manage repeated names and unused categories while retaining earlier records.
Groups and subcategories
For example, separate cleaning, repairs and materials within the building-maintenance expense group.
Display order
Arrange categories to suit the team’s workflow so frequently used ones are easy to find.
Alternative names
Save common alternative category names to recognise expenses described in different ways.
Merge categories
Review the affected entries before merging duplicate categories.
Archive and restore
Remove an unused category from active selection and restore it when needed, retaining past expenses.
06
Staff payroll records
Keep staff records and monthly payroll entries in one system. Review planned, paid and cancelled amounts without gathering separate spreadsheets.
Staff register
Add staff members, update their work details and manage the list used for payroll records.
Monthly payroll entries
Record each staff member’s amount for the month and its current payment status.
Generate recurring entries together
Generate recurring payroll entries together to reduce repeated monthly data entry.
Record payment status
Mark a payroll entry as paid or cancelled to keep the overview current. This record does not itself execute a bank transfer.
Payroll summary
Open the overall list or an individual payroll entry to review amounts and statuses.
07
Reconcile bank movements with the budget
Compare bank transactions with recorded budget income and expenses. Review discrepancies and incorrect links under responsible-person control.
Discrepancy list
Find transactions whose bank and budget records have not yet been reconciled.
Link matching entries
After review, link the bank and budget records for the same transaction.
Remove an incorrect match
If different transactions were matched incorrectly, remove the link and review the correct match.
Reconciliation adjustments
With the required permission, record an eligible adjustment so the reconciliation reflects verified information.
Availability depends on the user’s role, enabled services and compatible equipment.
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